Created: Tuesday, 20 August 2019
Written by Ella Coles
One of the fastest growing IT challenges businesses face today is the number of bank transfer fraud attempts. Below is an example of how a fraudster will carry one out:
- Scout out your business online - your website, linkedin etc
- Make a sales enquiry to obtain your branding
- Sign up for a free email address using your business owner’s or key employee’s name and setup an identical email signature
- Start an email conversation with one of your accounts team, usually something simple to get an email conversation going
- If their target replies, they reply with an urgent request, something like an overdue invoice, to make a transfer to the fraudsters bank account.
If anyone were to check the actual email address they would realise that the email didn’t come from the right address, but most email clients only show the display name, not the email address. These emails, done the right way, are virtually undetectable by spam filters.
How can you protect your business?
If you use Office 365 one method is to setup a transport rule as per this Microsoft blog post
If you use Google G Suite follow the "Turn on spoofing and authentication protection" section on G Suite Admin Help: Advanced phishing and malware protection.
Better still, get us to do this for you and continue to protect your business against this and other risks
Created: Tuesday, 16 July 2019
Written by Ella Coles
Are your employees always forgetting to set an out of office? With Office 365 it is possible to give someone the ability to set anyone's out of office. If you want an IT team capable of doing this for you then contact us!
To give someone the ability to set anyone’s out of office
- Login to the Office 365 admin portal - https://admin.microsoft.com
- Go to the Exchange admin centre
- Select “permissions” from the left-hand menu
- Select “admin roles”
- Double click on “Recipient Management”
- Under the “Member” section, click the + icon
- Double click each account you want to give this permission and then click “OK”
- Click “Save”
To set someone else’s out of office
- Login to the Exchange Control Panel - https://outlook.office.com/ecp
- Click your initials/picture in the top right
- Click the “Another user…” link
- Double click the user you want to set
- Select “organize email” in the left-hand menu
- Select “automatic replies”
- Set as you wish and click the “Save” button