Have a file appear in 2 places on Google Drive

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Google Drive File in 2 Folders

1 file in 2 folderss

There are times when it is useful to have a document (sheet / slide etc) in 2 places in Google Drive

If you want to be able to have a document appear in 2 or more places on Google Drive, and be able to edit that document by opening any of the links, then follow the steps below.

The steps allow you to create an alias, and have the document appear in 2 or more folders.

  • Highlight the document that you want to have appear in another folder
  • Press Shift+Z , this will bring up a folder box that looks similar to the regular copy / move box.
  • Navigate to the folder where you want the alias to be located
  • Click the Add Here button to create the alias
  • Now when you look at the file properties on any of the Aliases you will see all the folders the document exists in
  • If you rename any of the copies, they are all renamed.
  • If you edit any of the alias documents, the original is edited and so all have the change reflected.
  • If you delete an alias or the original document from any of the folders the original document and all aliases are deleted.
  • To remove one of the aliases from one folder without deleting the original document, click the X next to the folder you don’t want it to appear in, from the list of folders in the document properties.
  • You can even remove it from the folder it was originally in using the X next to the folder in the document properties list.
  • You can also have aliases of folders, this means all the files in the folder effectively appear in two places

Please note that Google Team Drive does not currently have the functionality to have file aliases ( files ability to appear in 2 places )

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